12/3 to 12/7/2014 -  Wed-Thurs 10am to 8pm , Fri-Sat 10am to 9pm , Sunday 10am to 6pm -  Washington State Fair Events Center - Free Parking

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Vendor Info

 

Vendor Questions & Answers - Many of your questions will be answered on the contract and/or informational packets we send, however, listed below are some of the most commonly asked questions including Tradeshow Services  Exposition Services Rental Info.

How many days is the show?

It is a 5-day show. It runs Wednesday through Sunday. It always begins the Wednesday after Thanksgiving.
 

What are the hours?
12/3 to 12/7/2014
Wed-Thurs 10am to 8pm
Fri-Sat 10am to 9pm
Sunday 10am to 6pm
 

Where is the best place to stay during A Victorian Country Christmas?

There are many hotels located near the Washington State Fair Events Center, and our featured hotel is the Hampton Inn
 

On an average how many people attend?

Approx 35,000
 
What are the booth sizes?
Booth sizes are 10 x 10, 10 x 20, 10 x 30, 20 x 20, etc. 10 x 15 booth spaces are available to vendors who make arrangements to split a 10 x 30 with another vendor. We also have a few 6' x 10' spaces located along a solid wall. These spaces are available at a discounted rate, and do not include storefronts.
 
What do you require from a prospective vendor?
We require vendors to complete a contract, submit photos of any products they wish to sell, and send payment for booth.
 
If I am not accepted as a vendor, will I get my payment back?
Yes
 
Can we choose our own space?
Yes, however, we cannot guarantee that you will be assigned the space you have asked for. We give placement priority to our returning vendors. If the spaces you request are not available we will contact you with options.
 
Can we choose the style and color of our storefront?
No, we have 15 different storefront styles in a variety of colors. We set them up in such a way that the styles and colors are distributed throughout each exhibit area. The opening for each style is the same (approx 8.5’).
 

Do you do remote stocking?

No
 
Do I have to dress in Victorian attire?
Yes. All vendors must dress in Victorian attire.
 
Where can I find Victorian clothing?
There are several ways:
  1. Make your own.
  2. Buy your own.
  3. Rent one (We have options for rentals for both men’s and women’s clothing. You can place your order in advance and pick up and drop off the rentals at our event.)
  4. Go to Value Village or other thrift shop. Find a long black dress and a long black dress and a Victorian looking long sleeved white blouse. Add a brooch and you have your Victorian outfit! 
What is the percentage of returning vendors each year?
A majority of our vendors return each year. Some have been with us each year since our show began back in the late 1980s!
 
Can I decorate my booth anyway I want?

We require you to have a minimum of a double strand of fire retardant garland and miniature white lights (the kind that don’t blink). Beyond that we allow you to decorate your booth as you wish (as long as it is tastefully done).
 

My child is under the age of 16, but has helped me in my booth in the past, can I bring him/her along to help?
We have a strict policy of which states that no vendor’s children under the age of 16 are allowed in exhibitor booths during set-up, take-down or during show hours.
 
Must everything in my booth be handmade?
No
Do you accept vendors who have manufactured items?
Yes, our primary focus is to feature a wide array of unique gift items.
 
How does your show differ from others?
The producers of A Victorian Country Christmas go to great lengths to produce a quality show. It is not only a gift show, it is an entertainment show. Attendees have the opportunity to shop, sit, rest, and watch one of many professional stage shows available daily, shop some more, catch a bite to eat at one of our fine food vendors, and then shop some more. We also have The Singing Nativity which has been a key part of our show since the beginning. We have an extensive advertising campaign on television, radio, news papers, etc. We are well known and well respected and draw vendors from all over the United States.
 
Do you limit the amount of vendors selling similar items?
Yes.
 
Do you allow a vendor to have an “exclusive” on an item?
We no longer grant exclusive privileges. We have found it too time consuming for our staff to “police” each booth to ensure exclusivity. However, we do limit participation to just one vendor from specialty companies like Cookie Lee Jewelry, Scentsy, etc.
 
Can I request placement in a particular building?
Yes, but we cannot guarantee placement in the building you select. We will not place you near a vendor that has the same product. That may mean placing you in another building. Also, the building you have requested may already to full.
 
How many vendors do you have in the show? How many buildings do you use at the fairgrounds?
Booths are located in the three largest buildings at the Washington State Fair Events Center, the Pavilion, the Expo Hall and the ShowPlex Exhibition Center. All exhibits are on the ground floor.
 
Am I allowed to eat in my booth?
No. The reason is because we want your booth to look professional and upscale at all times. Some customers are really turned off when they see merchants eating. They also feel they shouldn’t bother them while they eat. Vendors lose business that way.
 
What happens if I run out of product?
We ask that you not run out of product. If you are getting low on certain items, you may take orders. We feel that the last person through the gate should have the privilege of seeing everything—just like the first person through the gate saw.
 
If I recommend another vendor, do I get any discount?
Yes, you can earn a referral fee. Contact our office for details.
 
What (if anything) is provided in my booth?
LP Productions provides each vendor with a Victorian storefront and a merchant sign. Each booth receives 500 watts of electricity..
 
Do you have awards for the best decorated booth or best costume?
Yes, we present those at a Vendor Meeting during the show. It is also been proven that people are driven to booths that are beautifully decorated and have lovely costumes.
 
I want to pay for my booth space now. What types of payment do you accept
We accept checks, money orders, certified checks, Visa, Mastercard, Discover, American Express.
 
Can I use a microphone to draw attendees to my booth?
No
 
When am I allowed to set-up?
You may set-up on Monday and Tuesday prior to the show. Set-up times are listed in the contract.
 
If I change my mind, can I get my money back?
No, There are no refunds. In case of a documented medical emergency we may at our discretion roll over your payment to the following year's show.
 
Do you provide security for exhibitors?
Yes.
 
Do the booth spaces have storage behind them?
A limited number of booths are available with storage space behind in the Pavilion.
 
Will I be receiving additional information after I send in my completed contract and booth fee?
Yes, you will receive a signed copy of your contract giving you your booth assignment. You will receive a second mailing in June, another mailing in early November with move-in information, and upon arrival on set-up day, you will receive an arrival packet.

 


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